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Quick setup recipes

School schedule guides and timetable templates

Start with the journey for your mode, then explore specific scheduling situations below.

Start a timetable

Choose a planning mode and set up your school day.

Quick start

Generate automatically

Add teachers, classes and rules. Generate a timetable and review the result.

  1. Name your school and schedule. Enter data directly, import an Excel template, or use AI import to read your own documents.
  2. Set lesson times and days. Add teachers with their subjects and availability.
  3. Add classes and weekly workloads, then any subject rules you need.
  4. Generate the timetable, review unplaced lessons and adjust the inputs. Export to Excel or PDF.
Open automatic mode

Quick start

Build manually

Start with an empty timetable. Add lessons and place them yourself, with conflict warnings as you go.

  1. Select “Create from scratch”, choose or create a school and name the schedule. A weekday grid is ready to edit.
  2. Add a teacher with subjects, then a class. Set availability in the teacher dialog and subject rules in Rules.
  3. Add workload: class, teacher, subject and lessons per week. Drag lessons from the queue or use Place and click a slot.
  4. Review conflict warnings and workload totals. Use Undo to recover changes. Edits save when switching context or pressing Save; export when ready.
Open manual mode

How to generate a school schedule

Create a school timetable from teacher availability, class lesson loads, and school-day grids. Review unplaced lessons and export your schedule.

Read the guide

How to make a school schedule manually online

Make a school schedule from scratch: add teachers, classes, and weekly lessons, place lesson cards, and review workload and conflict warnings.

Read the guide

Prepare and import data

Bring in teachers, classes and teaching loads from a template or an existing document.

Prepare school timetable data with an Excel template

Prepare school timetable data in Rik Plan’s Excel template, import it into the automatic wizard, and distinguish setup workbooks from finished exports.

Read the guide

How to import teachers and teaching loads with AI

Import teachers, subjects, classes and weekly lessons into Rik Plan from Excel, CSV, Word or pasted text. Review the extracted data before applying it.

Read the guide

Check loads and resolve conflicts

Check capacity, teacher availability and lessons that still need a place.

How to set subject rules for a school timetable

Set allowed periods, daily limits, subject spacing and double lessons. Separate essential requirements from preferences and review the resulting timetable.

Read the guide

What to do when the timetable generator leaves lessons unplaced

Read unplaced-lesson reasons, check grid capacity, session duration and teacher availability, then correct the relevant input and generate again.

Read the guide

Find and resolve teacher timetable conflicts

Check teacher availability, overlapping lesson times, and hard or soft rules when reviewing an automatic or manually created school timetable.

Read the guide

Check weekly lesson loads in a school timetable

Compare planned and placed teacher or class workload, including double lessons and multiweek cycles, without confusing lessons with clock hours.

Read the guide

Build a school timetable for two shifts

Set up morning and afternoon grids, assign classes to the right shift, and review shared teachers using actual lesson times.

Read the guide

Export and share

Prepare a reviewed timetable or a blank template for printing.

Printable school timetable template (PDF)

Download a free blank school timetable template in A4 or US Letter. Print a Monday-to-Friday schedule with eight lesson rows and space for your own times.

Read the guide

Step-by-step examples

01

Set up two shifts

Create one grid per shift, then assign each class to the right grid.

  1. Open Schedule, choose or create the school and schedule, then go to Grid.
  2. For the first shift, enter a grid name, set Shift to "First shift", choose weekdays, and add lesson/break blocks with morning times.
  3. Click Add grid, enter the second grid name, set Shift to "Second shift", and add the afternoon lesson/break times.
  4. Save the grid step, then go to Classes and choose the matching grid for every class.
Do not mix morning and afternoon classes in one grid unless they truly share the same bell times.
02

Keep a hard subject out of early or late lessons

Use a subject slot restriction when a subject must not appear in specific lesson numbers.

  1. Add the subject through Teachers first, then go to Subjects and select it.
  2. Click Add rule and set Type to Avoid specific slots.
  3. Set Strength to Hard, select the first or last lesson slots to block, and choose days if the rule applies only on some days.
  4. Add a short reason such as "Too early" or "Too late", then save subject constraints.
Use Soft instead of Hard when the generator may break the preference to place all lessons.
03

Block or soften teacher availability

Teacher limits are set on the teacher, not on each class.

  1. Go to Teachers, click the teacher tab, or click Add teacher and enter their name.
  2. Add the subjects this teacher can teach so the class load can use them.
  3. Click Add limitation, choose Teacher unavailable for a hard block or Avoid if possible for a soft preference.
  4. Pick the days plus From and To times, add a reason if useful, then save teacher settings.
The affected-lessons counter updates from the selected grid lesson times.
04

Set a class weekly subject load

Class load tells the generator which lessons to create for each class.

  1. Go to Classes and click Add class, then enter the class name.
  2. Choose the schedule grid for that class.
  3. Click Add load, choose the subject and teacher, then enter Lessons per week.
  4. Repeat for the class subjects and save class settings.
If a teacher or subject is missing, add it in Teachers first.
05

Require or forbid double lessons

Use subject constraints to control consecutive lessons for one subject.

  1. Go to Subjects and select the subject.
  2. Click Add rule and choose Double lesson required or Double lesson forbidden.
  3. For required doubles, leave Consecutive slots at 2 unless the lesson must be longer.
  4. Set Strength to Hard when this is mandatory, then save subject constraints.
Required doubles need enough consecutive lesson slots in the class grid.
06

Find what to change after generation

Use the generated review before changing inputs at random.

  1. Go to Generate, click Generate schedule, then open Schedule.
  2. Check Class, Teacher, and Grid views for collisions or unwanted placements.
  3. If lessons are unplaced, read the reason, adjust the matching teacher, grid, class load, or subject rule, save, and generate again.
Hard rules can block placement completely; soft rules show when they were missed.