Prepare the workspace
Start with the school and a named schedule version, then decide whether to use the wizard or Excel.
- Create or select a school.
- Keep separate schedule versions.
- Import or export setup workbooks.
Schedule automation
Automated School Timetable Generator
Prepare school data, run the generator, inspect conflicts, and export a timetable from one focused workflow.
Excel setup
Multi-grid days
Hard and soft rules
Excel and PDF export
Main workflow
A setup-first path from raw school data to a schedule people can review.
Shape school time
Model the real bell schedule before assigning lessons, including classes that use different grids.
- Choose active weekdays.
- Add lesson and break blocks.
- Name grids and shifts.
Define people and load
Connect teachers, subjects, classes, and weekly lesson requirements before generation.
- Assign subjects to teachers.
- Select the grid for each class.
- Set weekly lessons per subject.
Set placement rules
Add the constraints that make a generated timetable usable in the real school week.
- Block teacher unavailable time.
- Mark soft avoid preferences.
- Control subject spacing and doubles.
Generate and export
Build from saved data, inspect what changed, and keep a file copy for sharing or printing.
- Review by class, teacher, or grid.
- Inspect unplaced lesson reasons.
- Export Excel or PDF schedules.
Operational checks
Built around the failure points that matter during timetable setup.
Progress is visible
Wizard steps track saved, pending, and invalid states, so edits and imports do not silently skip required saves.
Conflicts stay inspectable
Generated output can show blocked slots, soft-rule misses, and unplaced lesson reasons instead of hiding generator tradeoffs.
Exports match the review views
Excel and PDF exports are built from the generated class and teacher schedules the user reviews in the browser.
Quick setup recipes
Short answers for common timetable setup cases.
Use these when you already know what rule you need and just need the path through the wizard.
Set up two shifts
Create one grid per shift, then assign each class to the right grid.
- Open Schedule, choose or create the school and schedule, then go to Grid.
- For the first shift, enter a grid name, set Shift to "First shift", choose weekdays, and add lesson/break blocks with morning times.
- Click Add grid, enter the second grid name, set Shift to "Second shift", and add the afternoon lesson/break times.
- Save the grid step, then go to Classes and choose the matching grid for every class.
Keep a hard subject out of early or late lessons
Use a subject slot restriction when a subject must not appear in specific lesson numbers.
- Add the subject through Teachers first, then go to Subjects and select it.
- Click Add rule and set Type to Avoid specific slots.
- Set Strength to Hard, select the first or last lesson slots to block, and choose days if the rule applies only on some days.
- Add a short reason such as "Too early" or "Too late", then save subject constraints.
Block or soften teacher availability
Teacher limits are set on the teacher, not on each class.
- Go to Teachers, click the teacher tab, or click Add teacher and enter their name.
- Add the subjects this teacher can teach so the class load can use them.
- Click Add limitation, choose Teacher unavailable for a hard block or Avoid if possible for a soft preference.
- Pick the days plus From and To times, add a reason if useful, then save teacher settings.
Set a class weekly subject load
Class load tells the generator which lessons to create for each class.
- Go to Classes and click Add class, then enter the class name.
- Choose the schedule grid for that class.
- Click Add load, choose the subject and teacher, then enter Lessons per week.
- Repeat for the class subjects and save class settings.
Require or forbid double lessons
Use subject constraints to control consecutive lessons for one subject.
- Go to Subjects and select the subject.
- Click Add rule and choose Double lesson required or Double lesson forbidden.
- For required doubles, leave Consecutive slots at 2 unless the lesson must be longer.
- Set Strength to Hard when this is mandatory, then save subject constraints.
Find what to change after generation
Use the generated review before changing inputs at random.
- Go to Generate, click Generate schedule, then open Schedule.
- Check Class, Teacher, and Grid views for collisions or unwanted placements.
- If lessons are unplaced, read the reason, adjust the matching teacher, grid, class load, or subject rule, save, and generate again.
Compliance
Privacy Notice
This notice explains what school timetable information Rik Plan uses and how it supports the scheduling workflow.
Information used for scheduling
Rik Plan works with school names, class groups, teacher names, subjects, room details, lesson loads, availability rules, optional student names, imported Excel files, and generated timetable results.
How the information is used
The information is used to prepare timetable inputs, save schedule setups, generate draft schedules, show conflicts or unplaced lessons, and create Excel or PDF exports for school planning.
Where information is kept
Saved schools, setups, rules, and generated schedule records are kept by the schedule service used by your deployment. Draft progress may also be kept in the browser so users can continue their work.
Cookies and browser storage
The standard app does not use advertising or analytics cookies. It uses browser storage for draft schedules, selected schools, selected setups, and guest session tokens that keep the workflow available in the same browser.
Files and exports
Excel imports are used to fill schedule setup data. Excel and PDF exports are created from the current setup or generated timetable so the school can review, print, or share the result.
Your choices
Enter only the details needed to build a timetable. Student names are optional; use initials, group labels, or omit them if full names are not needed for planning.
Keeping and removing data
Saved schedule data remains available until the organization running the deployment removes it or replaces the setup. Browser drafts can be removed by clearing site data for this website.
Compliance
Terms of Use
These terms describe responsible use of Rik Plan for school timetable planning.
What the service does
Rik Plan helps schools prepare timetable data, define rules, generate draft schedules, review results, and export timetable files for planning and administration.
Customer responsibilities
Users are responsible for entering information they are allowed to use and for following the policies of their school, district, organization, or hosting provider.
Acceptable use
Use the service for lawful school planning work. Do not upload unnecessary sensitive information, attempt to access another school workspace, or use the service to disrupt other systems.
Review before publishing
Generated timetables are planning drafts. Review conflicts, unplaced lessons, teacher availability, class loads, room choices, and exported files before sharing or relying on a final schedule.
Service availability
Availability, backups, access control, and support depend on the organization or provider running the deployment.
No professional advice
Rik Plan supports administrative planning. It does not replace human review, legal or compliance advice, or professional judgment by school staff.
Compliance
Accessibility
This page explains the accessibility goals for using Rik Plan across setup, review, and export workflows.
Goal
The interface is designed to support readable text, visible focus, semantic headings, form labels, and keyboard-friendly workflows.
Keyboard use
Wizard controls, navigation links, menus, forms, and export actions are reachable through standard browser keyboard navigation.
Visual design
The UI uses high-contrast text, stable layouts, and responsive spacing so schedule setup remains usable on desktop and mobile screens.
Feedback
Validation messages, step status, generation results, and unplaced lesson diagnostics are shown in the page so users can correct inputs.
Known limits
No independent accessibility certification is claimed without a separate audit. Operators should collect user feedback and test with their required assistive technologies.
Start here
School basics
Choose an existing school schedule, or create a new school or schedule.
Step 2
Import or export template
Use the template step after choosing a school so setup data can be prepared in Excel before the wizard applies it.
Step 3
Time grid
Choose school days, then set one shared bell schedule used by every selected day.
Step 4
Teachers, subjects, limits
Add multiple teachers here. The active teacher opens for editing; the others collapse into name labels so the screen stays compact.
Step 5
Classes
Create groups, choose a time grid, and set each class teaching load.
Step 6
Subject constraints
Review subjects and set recurring limits for when each subject can be placed.
Step 7
Generate schedule
Review the key schedule parameters before generation. If needed, adjust the data in previous steps.
Final step
Generated schedule
Review the ready timetable here after generation completes.
No generated schedule yet
Use the Generate step to build the timetable.