Prepare the workspace
Choose automatic or manual mode, then select a school and a named schedule.
- Create or select a school.
- Keep separate schedule versions.
- Optionally import Excel in automatic mode.
School timetable planning
Make your school schedule
Let the generator arrange lessons, or place them yourself. Both modes help you keep track of workloads and scheduling rules.
Generate automatically Add teachers, classes and rules. Generate a timetable and review the result.Build manually Start with an empty timetable. Add lessons and place them yourself, with conflict warnings as you go.
Help me choose · quick start guide
Excel setup
Multi-grid days
Hard and soft rules
Excel and PDF export
Main workflow
From school data to a timetable ready to use.
Shape school time
Model the real bell schedule before assigning lessons, including classes that use different grids.
- Choose active weekdays.
- Add lesson and break blocks.
- Name grids and shifts.
Define people and load
Connect teachers, subjects and classes, and set their weekly lesson workload.
- Assign subjects to teachers.
- Select the grid for each class.
- Set weekly lessons per subject.
Set placement rules
Rules guide the generator and show warnings while you place lessons manually.
- Block teacher unavailable time.
- Mark soft avoid preferences.
- Control subject spacing and doubles.
Arrange and export
Generate lessons or place them yourself, review the timetable, then export a copy for sharing or printing.
- Review by class, teacher, or grid.
- Inspect unplaced lesson reasons.
- Export Excel or PDF schedules.
Plan your school timetable
Practical guides for preparing data, placing lessons, and checking the finished timetable.
How to generate a school schedule
Create a school timetable from teacher availability, class lesson loads, and school-day grids. Review unplaced lessons and export your schedule.
Read the guideHow to make a school schedule manually online
Make a school schedule from scratch: add teachers, classes, and weekly lessons, place lesson cards, and review workload and conflict warnings.
Read the guidePrintable school timetable template (PDF)
Download a free blank school timetable template in A4 or US Letter. Print a Monday-to-Friday schedule with eight lesson rows and space for your own times.
Read the guideOperational checks
Built around the failure points that matter during timetable setup.
Progress is visible
Wizard steps track saved, pending, and invalid states, so edits and imports do not silently skip required saves.
Conflicts stay inspectable
Generated output can show blocked slots, soft-rule misses, and unplaced lesson reasons instead of hiding generator tradeoffs.
Exports match the review views
Excel and PDF exports are built from the generated class and teacher schedules the user reviews in the browser.
Quick setup recipes
School schedule guides and timetable templates
Start with the journey for your mode, then explore specific scheduling situations below.
Start a timetable
Choose a planning mode and set up your school day.
Quick start
Generate automatically
Add teachers, classes and rules. Generate a timetable and review the result.
- Name your school and schedule. Enter data directly, import an Excel template, or use AI import to read your own documents.
- Set lesson times and days. Add teachers with their subjects and availability.
- Add classes and weekly workloads, then any subject rules you need.
- Generate the timetable, review unplaced lessons and adjust the inputs. Export to Excel or PDF.
Quick start
Build manually
Start with an empty timetable. Add lessons and place them yourself, with conflict warnings as you go.
- Select “Create from scratch”, choose or create a school and name the schedule. A weekday grid is ready to edit.
- Add a teacher with subjects, then a class. Set availability in the teacher dialog and subject rules in Rules.
- Add workload: class, teacher, subject and lessons per week. Drag lessons from the queue or use Place and click a slot.
- Review conflict warnings and workload totals. Use Undo to recover changes. Edits save when switching context or pressing Save; export when ready.
How to generate a school schedule
Create a school timetable from teacher availability, class lesson loads, and school-day grids. Review unplaced lessons and export your schedule.
Read the guideHow to make a school schedule manually online
Make a school schedule from scratch: add teachers, classes, and weekly lessons, place lesson cards, and review workload and conflict warnings.
Read the guidePrepare and import data
Bring in teachers, classes and teaching loads from a template or an existing document.
Prepare school timetable data with an Excel template
Prepare school timetable data in Rik Plan’s Excel template, import it into the automatic wizard, and distinguish setup workbooks from finished exports.
Read the guideHow to import teachers and teaching loads with AI
Import teachers, subjects, classes and weekly lessons into Rik Plan from Excel, CSV, Word or pasted text. Review the extracted data before applying it.
Read the guideCheck loads and resolve conflicts
Check capacity, teacher availability and lessons that still need a place.
How to set subject rules for a school timetable
Set allowed periods, daily limits, subject spacing and double lessons. Separate essential requirements from preferences and review the resulting timetable.
Read the guideWhat to do when the timetable generator leaves lessons unplaced
Read unplaced-lesson reasons, check grid capacity, session duration and teacher availability, then correct the relevant input and generate again.
Read the guideFind and resolve teacher timetable conflicts
Check teacher availability, overlapping lesson times, and hard or soft rules when reviewing an automatic or manually created school timetable.
Read the guideCheck weekly lesson loads in a school timetable
Compare planned and placed teacher or class workload, including double lessons and multiweek cycles, without confusing lessons with clock hours.
Read the guideBuild a school timetable for two shifts
Set up morning and afternoon grids, assign classes to the right shift, and review shared teachers using actual lesson times.
Read the guideStep-by-step examples
Set up two shifts
Create one grid per shift, then assign each class to the right grid.
- Open Schedule, choose or create the school and schedule, then go to Grid.
- For the first shift, enter a grid name, set Shift to "First shift", choose weekdays, and add lesson/break blocks with morning times.
- Click Add grid, enter the second grid name, set Shift to "Second shift", and add the afternoon lesson/break times.
- Save the grid step, then go to Classes and choose the matching grid for every class.
Keep a hard subject out of early or late lessons
Use a subject slot restriction when a subject must not appear in specific lesson numbers.
- Add the subject through Teachers first, then go to Subjects and select it.
- Click Add rule and set Type to Avoid specific slots.
- Set Strength to Hard, select the first or last lesson slots to block, and choose days if the rule applies only on some days.
- Add a short reason such as "Too early" or "Too late", then save subject constraints.
Block or soften teacher availability
Teacher limits are set on the teacher, not on each class.
- Go to Teachers, click the teacher tab, or click Add teacher and enter their name.
- Add the subjects this teacher can teach so the class load can use them.
- Click Add limitation, choose Teacher unavailable for a hard block or Avoid if possible for a soft preference.
- Pick the days plus From and To times, add a reason if useful, then save teacher settings.
Set a class weekly subject load
Class load tells the generator which lessons to create for each class.
- Go to Classes and click Add class, then enter the class name.
- Choose the schedule grid for that class.
- Click Add load, choose the subject and teacher, then enter Lessons per week.
- Repeat for the class subjects and save class settings.
Require or forbid double lessons
Use subject constraints to control consecutive lessons for one subject.
- Go to Subjects and select the subject.
- Click Add rule and choose Double lesson required or Double lesson forbidden.
- For required doubles, leave Consecutive slots at 2 unless the lesson must be longer.
- Set Strength to Hard when this is mandatory, then save subject constraints.
Find what to change after generation
Use the generated review before changing inputs at random.
- Go to Generate, click Generate schedule, then open Schedule.
- Check Class, Teacher, and Grid views for collisions or unwanted placements.
- If lessons are unplaced, read the reason, adjust the matching teacher, grid, class load, or subject rule, save, and generate again.
Compliance
Privacy Notice
This notice explains what school timetable information Rik Plan uses and how it supports the scheduling workflow.
Information used for scheduling
Rik Plan works with school names, class groups, teacher names, subjects, room details, lesson loads, availability rules, optional student names, imported Excel files, and generated timetable results.
How the information is used
The information is used to prepare timetable inputs, save schedule setups, generate draft schedules, show conflicts or unplaced lessons, and create Excel or PDF exports for school planning.
Where information is kept
Saved schools, setups, rules, and generated schedule records are kept by the schedule service used by your deployment. Draft progress may also be kept in the browser so users can continue their work.
Cookies and browser storage
The standard app does not use advertising or analytics cookies. It uses browser storage for draft schedules, selected schools, selected setups, and guest session tokens that keep the workflow available in the same browser.
Files and exports
Excel imports are used to fill schedule setup data. Excel and PDF exports are created from the current setup or generated timetable so the school can review, print, or share the result.
Your choices
Enter only the details needed to build a timetable. Student names are optional; use initials, group labels, or omit them if full names are not needed for planning.
Keeping and removing data
Saved schedule data remains available until the organization running the deployment removes it or replaces the setup. Browser drafts can be removed by clearing site data for this website.
Compliance
Terms of Use
These terms describe responsible use of Rik Plan for school timetable planning.
What the service does
Rik Plan helps schools prepare timetable data, define rules, generate draft schedules, review results, and export timetable files for planning and administration.
Customer responsibilities
Users are responsible for entering information they are allowed to use and for following the policies of their school, district, organization, or hosting provider.
Acceptable use
Use the service for lawful school planning work. Do not upload unnecessary sensitive information, attempt to access another school workspace, or use the service to disrupt other systems.
Review before publishing
Generated timetables are planning drafts. Review conflicts, unplaced lessons, teacher availability, class loads, room choices, and exported files before sharing or relying on a final schedule.
Service availability
Availability, backups, access control, and support depend on the organization or provider running the deployment.
No professional advice
Rik Plan supports administrative planning. It does not replace human review, legal or compliance advice, or professional judgment by school staff.
Compliance
Accessibility
This page explains the accessibility goals for using Rik Plan across setup, review, and export workflows.
Goal
The interface is designed to support readable text, visible focus, semantic headings, form labels, and keyboard-friendly workflows.
Keyboard use
Wizard controls, navigation links, menus, forms, and export actions are reachable through standard browser keyboard navigation.
Visual design
The UI uses high-contrast text, stable layouts, and responsive spacing so schedule setup remains usable on desktop and mobile screens.
Feedback
Validation messages, step status, generation results, and unplaced lesson diagnostics are shown in the page so users can correct inputs.
Known limits
No independent accessibility certification is claimed without a separate audit. Operators should collect user feedback and test with their required assistive technologies.
Start here
School basics
Choose an existing school schedule, or create a new school or schedule.
Step 2
Import or export template
Use the template step after choosing a school so setup data can be prepared in Excel before the wizard applies it.
Step 3
Time grid
Choose school days, then set one shared bell schedule used by every selected day.
Step 4
Teachers, subjects, limits
Add multiple teachers here. The active teacher opens for editing; the others collapse into name labels so the screen stays compact.
Step 5
Classes
Create groups, choose a time grid, and set each class teaching load.
Step 6
Subject constraints
Review subjects and set recurring limits for when each subject can be placed.
Step 7
Generate schedule
Review the key schedule parameters before generation. If needed, adjust the data in previous steps.
Final step
Generated schedule
Review the ready timetable here after generation completes.
No generated schedule yet
Use the Generate step to build the timetable.